Frame Scenes in your Roleplaying Games with the Inverted Pyramid

The inverted pyramid dictates that we start with the most important information and for framing scenes in roleplaying games, this is the purpose of the scene. I frame this as a question within the context of the wider narrative or world and use every player decision to drive the scene towards a conclusion.

By doing this we can ensure all players are on the same page at the beginning of the scene to allow for equal contribution to the collaborative narrative, and scenes do not linger or meander away from a purpose.

What is a scene in a roleplaying game?

A scene is a unit of storytelling that answers a question posed by either the game master or the players and is composed of a purpose, context, and decisions.

I found lots of discussion regarding the framing of scenes in roleplaying games. Most of it was from more than 5 years ago.

And a lot of it was very in-depth, such as Justin Alexander’s blog post series, The Art of Packing; Running Awesome Scenes, where he describes how he structures scenes and implements different techniques to make a scene feel different or carry out a different function.

Much of this discussion was talked about:

  • On RPG.Net posts, Scene-Based Play, with hyper-specific definitions like: “a unit of dramatic action or exposition that stands alone in a general location and time.”
  • In the blogosphere which focused on the best way to begin a scene, such as Run a Game’s Scene Framing post, or what kind of language to use to elicit different tones and feelings like in Nerdarchy’s RPG Perspective and Scene Framing post.

All this discussion was interesting to me and likely helpful for GMs with a firm grasp of their ability, but I wanted something simple. A general rule that I could easily keep in mind during a game (and something I could pass onto new GMs without them feeling overwhelmed).

Hence my abstraction of a scene into three components: Purpose, Context, and Decisions.

Purpose is why the scene exists and the group is taking time to roleplay through it. I love questions and I think they are the heart of roleplaying (Bardic Inquiry, Using Questions to Start a Roleplaying Game Session), so I always frame my purposes as a question, e.g.:

  • “Can the players navigate the treacherous waters?” or
  • “How will the characters deal with the ambush?”

Context is the who, what, when, where, why, and how. Not all of them all the time but enough to allows players to become hooked into the scene and connect it to the wider narrative. Using the examples from before you can see how adding some context gives the scene more meaning:

  • “Can the players navigate the treacherous waters quickly to save dock workers from the fire in time?” or
  • “How will the characters deal with the ambush set by the royal guard.”

Decisions are the dramatic turns during the scene that culminate in answering the question (purpose). Much like how Ben Robbins described how a scene ends in Microscope – once the question has been answered, that is the end, and the next scene can begin.

What is the inverted pyramid?

The inverted pyramid is a method journalists and copy writers employ to write articles.

The essence of the inverted pyramid is to start the article with the most important information and follow it up with continuously less important information. You can read more about it here.

The idea behind the inverted pyramid is to grab the reader’s attention and to efficiently provide them with the information they need.

In roleplaying games, when we begin a scene, I believe everyone needs to be on the same page so we can all equally contribute to the collaborative narrative, thus we must begin with the information that will allows this to occur quickly.

How do you frame scenes using the inverted pyramid?

I use the inverted pyramid to frame my scenes by making the purpose of the scene evident to my players and then use every decision to drive the scene towards a conclusion.

I find it helpful to think of the inverted pyramid as a funnel in which every decision leads us towards the bottom, thus answering the question. This results in every scene feeling like it has narrative importance and to prevent scenes from meandering or not going anywhere.

A scene can be managed as though it was a funnel beginning with the purpose and using each decision to drive the narrative towards a conclusion.

There can still be a lot to unpack here, and it all has been discussed before in those posts I referenced earlier, but the point here was to keep things simple for myself.

So, running a scene approximately follows this procedure:

  1. Convey the purpose of the scene to the players by either explicitly stating the question or making the purpose evident through description of the situation.
  2. Allow players opportunities to make decisions and change the course of the scene whilst providing more context. Use each of these decisions to drive the scene to a conclusion.
  3. Once the purpose of the scene is fulfilled (the question has been answered), call an end to the scene and begin the next one.

Whether you plan the scene beforehand, improvise the scene based on player actions, or both: note the purpose and frame it as a question with context, then use every player decision to actively drive it towards a conclusion.

How to create a NPC for your RPG campaigns

For me, NPCs are the heart of my RPG campaigns and the manner in which I create a NPC for my RPGs has changed over the past two campaigns. Now, no matter what system I use, my NPCs will always include four key elements: a drive, threat, dilemma, and conflict.

Originally inspired by an RPGgeek user, Chuck Dee, linking me part of their campaign prep in a public forum resulted in the use of a drive and threat for my NPCs (though their prep document was about a macroscopic view of a campaign rather than NPCs). I used this approach in my Electric Bastionland campaign but I felt like a certain level of dynamism was missing.

Recently, after reading Chris McDowall’s blog post titled “Problems”, this approach was refined to incorporate two other elements, a dilemma and a conflict. This is my current approach for my Night’s Black Agents campaign and I have found that the NPCs feel more dynamic as they provide more threads for players and I to follow during play.

In this post, I am going to describe how I create my NPCs for my RPG campaigns.

What is a NPC?

A non-player character, or NPC, is a denizen of the story or world that hosts your campaign, adventure, or one-shot. Typically, the game master controls how NPCs behave, react to the players, and portray the world.

For me, NPCs are important for conveying the world and driving the players towards action.

I use my NPCs to provide hints to players about what is happening in the world around them, which can be used to foreshadow potential events or show that the world has changed due to their actions. Additionally, having a rich merchant under threat is a sure-fire way to motivate financially oriented players into action.

No matter which system I use, I always like to have my player characters tied to at least one different NPC each.

I find having my players create NPCs helps them become more invested in the world, gives their player character something to fall back onto if they become stuck with their character, and helps me better understand what kind of story my players want to help tell.

How do you make an NPC?

Depending on the system you use, you may have different elements used to create a NPC, such as a stat block, but I always include a drive, the threat, their dilemma, and in some cases, the conflict.

Each element for an NPC is described with a single sentence:

  • The drive is the overall goal for this NPC and largely explains why they do what they do.
  • The threat is how they impede the progress of the players.
  • The dilemma is what is currently troubling the NPC.
  • The conflict is the kind of problems the NPC might cause the players should a fight break out.

Sometimes, if the NPC is less pertinent to the overall campaign, I may omit some of these elements or blend the drive and dilemma together. Additionally, I often omit the conflict element as I may not expect some NPCs to cause that kind of conflict or they might simply be NPCs that would refuse to fight.

Overall, I find knowing why my NPCs behave the way they are, how they threaten the goals of the players, and what is currently a stress in their fictional lives helps me to improvise my NPCs better and design NPCs that have a better chance of adding relevant drama to the lives of my player characters.

What are some examples of NPCs?

A tough-as-nails police officer in an eldritch horror game might look like:

  • Drive: Ensure her daughter has a good and safe life.
  • Threat: Suspects the player characters are involved in the recent disappearances.
  • Dilemma: The principal of her daughter’s school is threatening to expel her daughter.
  • Conflict: Will call for backup as soon as she has an opening.

A socially awkward druid in a fantasy game might look like:

  • Drive: To protect the forest from anyone that would harm it.
  • Threat: Prevents the players from entering the forest.
  • Dilemma: Loggers on the other side of the forest are constantly threatening the forest.
  • Conflict: Will ensnare players in vines and lead them into pit traps.

A scientific alien in a sci-fi game might look like:

  • Drive: To replicate the human genome.
  • Threat: Wants to harvest the human player organs and sample their blood.
  • Dilemma: The bank is refusing to continue funding their experiments.
  • Conflict: Has a psionic blast that disorientates targets.

Web DM Campaign Tracker and Blades in the Dark Clocks

One element of my planning for my TTRPG campaigns that I have yet to formalise or implement a tool for is campaign tracking. Jim Davis recently described a campaign tracker he uses in planning for his sessions over on the Web DM YouTube channel and I think pairing it with a Kanban board alongside Blades in the Dark style clocks will make it a key tool for my GM toolbox.

How I Track my Campaigns

Hitherto, I would review the notes I made during sessions to see what might be coming up or what was allowed to fall to the wayside based on player interest.

This was problematic as I would have to review several different documents of notes and the longer the campaign, the more likely I was to miss a detail in my notes.

One solution to better organise my campaign tracking would be to formalise those notes between sessions by implementing the changes into the locations and NPC portfolios, thus eliminating the need to look over each note.

The problem with this occurs when you may want to keep those documents static for future use (Yes, I am aware that I could make copies of documents but… No).

This is where a campaign tracking tool like the one Jim Davis describes becomes helpful for me.

An Overview of the Campaign Tracker from Web DM

I recently watched Jim Davis’ video on “Session Preparation: How to Get Ready for a Game” over on the Web DM YouTube channel.

In the video, Jim Davis describes an approach for planning a session and the campaign tracker tool he uses in a spreadsheet software seemed like the perfect tool to fit into my GM toolbox.

You can find a free download of the spreadsheet template over at the Web DM Patreon) but it looks something like this:

Jim Davis’ campaign tracker displaying 6 categories for ordering the urgency of events in roleplaying games.

The campaign tracker is broken into six columns and ordered from left to right as most immediate threats, encounters, scenes, clues, or any other element of a campaign that the player characters may experience which we will collectively call events.

When you add an event to the campaign tracker, you add it to the column that seems most applicable to the urgency of the event.

The idea behind this campaign tracker is to shift these events from right to left as they become relevant until they are completed.

The frequency of shifting events will likely vary from GM to GM depending on the group, the purpose of the campaign, and how they like to operate.

The beauty of this campaign tracker is the simple elegance. This simplicity allows any GM to take the foundation of the tool and tailor it to their needs just as I will below.

Furthering the Campaign Tracker

When I implemented this campaign tracker into my GM toolbox, and just like any other tool, I adapted it to suit my needs.

I have made three key changes:

  • I changed the language used.
  • I have adapted the tracker for a Kanban board.
  • I have implemented Blades in the Dark style clocks.

Changing the Language

Changing the language was a personal preference. I find words come with extra meaning and connotations for myself, so I like to change the language used in tools to ensure clarity for myself.

Additionally, the language change was a necessity adapting the tracker to be used in a Kanban board as I do not like to have large swathes of text in titles.

I decided to use the following headings from left to right in my campaign tracker:

  • Complete
  • Immediate
  • Approaching
  • Rumours
  • Lurking
  • Dormant

Using a Kanban Board

The ability to drag around each element of the campaign tracker between the lists that compose each column in a digital Kanban board is a quality-of-life change.

This will accelerate the process of shifting events as you will not be required to copy and paste information between cells.

More importantly, each card on a Kanban board can typically store other information whether you are using Obsidian.md, Trello, or some other digital Kanban board service.

The information stored on a card could be the clocks, links to other relevant cards or articles, or any other information you think may be helpful to know about when managing the event.

Implementing Clocks

Finally, session preparation does not have to take a long time and as our experience grows this time tends to become shorter – at least in my experience.

I think this is because we become more aware of what we need to prepare for our sessions based on our skills, interests, or player interests.

With that in mind, life is ever changing, and we may not always have the same amount of energy or capacity to engage in meaningful preparation. It is for this reason I like to try and reduce the cognitive demand of session preparation.

Using the clocks mechanic from Blades in the Dark alongside the events in the campaign tracker is one such way to reduce the cognitive demand of tracking each event.

Instead of contemplating each event in the tracker, you can assign a different sized clock to the event when you add it to the campaign tracker based on how quickly you believe the event to unfold and evolve. You can see this in the image below of my current campaign tracker.

Jim Davis’ campaign tracker adapted for my needs on Trello. Clocks are visible as checklists on each event card.

During session preparation this may look different from GM to GM, but some ideas could be:

  • Ticking up each clock segment for each event at the end of each session.
  • Making a check for the system you are using for each event and ticking it up if it succeeds.

When the clock is filled, you shift the event from right to left. At this stage, it may make sense to evolve the event, thus it takes a new form and will be assigned a new clock.

Additionally, there is no hard and fast rule for shifting events. You may simply decide it is time for an event to increase in urgency based on player decisions.

After all, it is your game!

Closing Thoughts

The use of a campaign tracker can reduce our cognitive load when preparing for our TTRPG sessions.

The tracker described by Jim Davis on Web DM has a simple elegance that allows us to easily adapt to our needs.

My major adaptions were:

  • Utilising the tracker in a Kanban board to improve the ease of use for myself including the storage of additional information.
  • Implementing Blades in the Dark style clocks to shift the cognitive demand away from my poor, sad brain.

Hyper Dynamic GM Tools Do Not Empower Players

Dynamic adventures are more engaging than static adventures but dynamic GM tools can be problematic.

I think it is safe to say that we want things to change and adapt to the actions of the players.

Reactions provide meaning to the players’ choices and supports the collaborative or emergent storytelling approach of roleplaying games. However, reaction for the sake of a reaction is just as bad as no reaction.

Common to the discourse of running roleplaying games is discussion about being flexible and minimising the amount of preparation work we do before games using tools.

Tools like:

Both are excellent tools that add depth to our games and support improvisation.

There are a plethora of other tools like these that help game masters run their games, but if flexibility or low prep tools are taken to an extreme and perhaps utilised by an inexperienced game master, the whole game can be undermined.

The Problem

I want to focus on two tools that I see used which I believe can hinder collaborative storytelling: ‘Unlinked list of clues for mystery adventures’ and ‘Puzzles with no solutions’.

They’re very similar in their problems.

One tool suggested for game masters preparing a mystery adventure is to generate a list of clues related to the big reveal of the mystery and to pull from the list whenever the players do something that should reward them with a clue.

Similarly, planning no solution to a puzzle and accepting whatever solution the players develop can be freeing and prevent pacing issues.

These are highly flexible tools that I can see being used well by an experienced game master but they undermine player agency if used in isolation.

Providing players with meaningful choices is an important part of running roleplaying games. Chris Mcdowall breaks this down well in his blog post titled The ICI Doctrine.

This is where an experienced game master may look at the list of clues and link them together or add some level of temporal consequence to ensure the players’ choice has impact.

However, the game master should be careful to avoid a hyper dynamic mystery because this may further undermine player agency by overwhelming the players’ cognitive load and preventing them from engaging with the game.

In some cases, the system may provide a framework for consequences such as in Brindlewood Bay by Jason Cordova with the meddling move.

To mitigate this potential future, the clues could be formally linked using either:

Similarly, a solution to a puzzle should exist to ensure consequences can exist.

Closing Thoughts

If the mystery or puzzle keeps changing or has no clearly defined solution, the players can do whatever and succeed which is not empowering.

Empowering players is not about helping them succeed, it is about providing them the information to do so.

Failure should always be a possibility and is always an opportunity for future adventures or complications.

Hyper dynamic GM tools do not empower players in isolation because they remove consequences from the game.